The Town Clerk’s Office serves as Danbury’s keeper of the records for all documents that pertain to the City of Danbury and its residents. The Connecticut General Statutes defines the duties and function of the Town Clerk who is an elected official responsible for the preservation and safekeeping of the town’s records and documents as well as the official keeper of the City Seal. All land records, deeds, mortgages, liens, assignments, survey maps are indexed, scanned and safeguarded on site in our vault. Back-ups are maintained off site. Currently, there are 2,592 Land Record books, each holding 1,200 pages and 13,400 maps housed in the vault. Indexes are available through the City website.
In addition, the Town Clerk and Assistant Town Clerks administer the oath of office to Notary Publics. Town Clerk staff, in their capacity as registered Notary Publics, provides notary services as permitted by Connecticut State Law. Our Office accepts Workmen’s Compensation claims for municipal employees and issues Trade Name Certificates along with One Day Parade, and Vendor and Peddler permits. Liquor permits must be filed by the permitted with the Town Clerk annually. Veteran Discharges are recorded and maintained in our vault. Annual hunting and fishing licenses and reservoir permits are issued through our office.
All dogs six months of age or over are required to be licensed annually during the month of June per State Statute by the Town Clerk’s office. A notice must be posted annually and renewal notices are mailed to current dog owners.
The Town Clerk plays an important function during the Municipal, State and Federal elections, primaries, and referendums under the guidance of the Secretary of State. It is our responsibility to submit various filings to the Secretary of State including the registration of local candidate and political campaign committees. All candidate committees for those candidates running for municipal office must file disclosure statements with the Town Clerk. The Town Clerk is responsible for the printing, proofing, and filing of all ballots. In addition, the Town Clerk is charged with the critical task of administering the absentee voting process. The Town Clerk issues the City’s final election results and retains them for permanent records.
Annual meeting schedules, agenda/notice of meetings and minutes for the City’s Authorities, Boards, Commissions and Task Forces are maintained in our vault according to state statutes.
Official notices and agendas of meetings are posted in our office for public inspection.
The Town Clerk serves as the City’s Registrar of Vital Statistics. All birth certificates, marriage licenses and certificates, death certificates, burial and cremation permits and sexton reports are issued, indexed, filed and maintained in our vault according to state regulations. In addition, corrections and amendments to the vital records are handled through our office.
Names of endorsed Justices of the Peace are certified by the Town Clerk who administers their official oath of office. The Town Clerk notifies the Secretary of State of JP appointments and advises SOTS of any vacancies which may occur. The Town Clerk maintains a listing of qualified Justices of the Peace.
Considered one of the busiest Town Clerk Offices in the State, under my direction Assistant Town Clerks Lisa Todman and Jeffrey Dunkerton; Assistant Registrar of Vital Records, Crystal O’Brien; and clerk, Jennifer Dorin provide guidance and assistance to our residents, attorneys, title searchers, local businesses and state agencies.