Pursuant to Governor Lamont’s Executive Order No. 7I, Section 19.h the requirement for commencement of an appeal of a municipal decision by service on the town clerk, or other town official may be satisfied by electronic service upon the Town Clerk at [email protected].
About Us
The Town Clerk is responsible for the preservation and safekeeping of all official records and documents for the City of Danbury. The various duties and function of the Town Clerk are defined by Connecticut State Statutes and the City Charter. The Town Clerk is considered the government official in charges of public records, vital statistics and plays a key role in the election process. As the Registrar of Vital Statistics, the Town Clerk has oversight of all births, marriages and deaths which occur and are recorded in the City of Danbury. The Town Clerk serves as the official keeper of the City Seal. Town Clerks Lisa Todman and Jeffrey Dunkerton; Assistant Registrar of Vital Records, Crystal O’Brien; and clerk, Jennifer Dorin provide guidance and assistance to our residents, attorneys, title searchers, local businesses and state agencies.
What Our Office Does to Serve You:
PUBLIC RECORDS • Maintains and provides access to public records as required by state law • Provides certified copies of public records • Records, indexes, and preserves municipal land records, surveys and maps • Posts meeting notices for local government bodies • Maintains official records of charters, ordinances, appointments and petitions • Maintains public meeting agendas, minutes and notices • Records trade names and military discharges • Issues certificates of authority to Justices of the Peace and notary publics • Maintains official copies of town budgets, audits and annual reports VITAL STATISTICS • Registers, corrects, amends and maintains original birth, marriage and death records • Issues certified copies of vital statistic records • Assists with genealogical research for certified genealogists LICENSING • Issues state marriage, liquor, hunting, fishing and dog licenses • Issues burial, cremation and removal permits • Issues permits for food trucks ELECTIONS • Acts as a filing repository for municipal office candidates’ campaign finance reports • Certifies nominating petitions • Issues absentee ballot applications • Files Legal Notices for primaries and elections
Our Accomplishments
Our office again took advantage of the State Historical Document Preservation Grant through the Connecticut State Library to exclusively manage, preserve and provide access to our public land records by purchasing a specialized scanner to scan documents in-house. Our department has focused on the compliance of City Boards, Commissions, and Task Forces in their submission of agendas, minutes and schedules so that they meet State statutes in filing these documents which are subject to public inspection. Documents are scanned so that they are available on the City’s website. The reorganization of our vault has been completed which has enhanced our space availability for maps and land record volumes while providing an adequate workspace for those we serve. In addition, we have added 2 additional public search terminals in our office for public usage. With the completion of our Backfiling Project, we were able to preserve our historic land records dating from 1777 to 1831. We printed the digitally scanned images of the documents in Volumes 1 -25 for daily usage in our vault, allowing us to relocate the original books into storage where they will be preserved. During the past year, 19,124 documents and 486 maps were recorded on the land records. We processed 2272 birth certificates, 760 marriage licenses, and 1194 death certificates issuing 14,655 certified vital copies. We licensed 2155 dogs and issued 167 hunting/fishing licenses. The Danbury Town Clerk’s Office continues our efforts in making our office more efficient, functional and customer friendly. Our goals and objectives for FY 2017/18 are reflective of our continued ambition to expand on our accomplishments to date. We have applied for a Historic Document Preservation Grant which will be utilized to preserve and improve the longevity of our paper birth records from 1928 to 1969, enabling us to provide our customers with a cleaner certified copy of their birth record. Efforts are underway to work with other City departments involved with the issuance of vendor permits to streamline the permit process. These are just a couple of major objectives for the upcoming year. The dedicated staff, Assistant Town Clerk’s Lisa Todman and Jeff Dunkerton; Assistant Registrar of Vital Records, Crystal O’Brien, and clerk, Jennifer Dorin, are committed to providing valuable assistance and guidance to our residents, title searchers, attorneys, funeral directors, local businesses and state agencies.
