ACCOUNT CLERK II
SALARY: $ 30.75 - $32.37/HOUR
The City of Danbury is currently seeking an Account Clerk II. This position is responsible for assisting in reviewing, recording, and processing payroll, accounts payable, and/or accounts receivable for the City of Danbury. Employee is required to perform all similar or related duties.
Please carefully read this entire important announcement
The City of Danbury will not discriminate against any applicant on the basis of sex, race, color, sexual orientation, genetic information, marital status, pregnancy, childbirth or related conditions, national origin, ancestry, age, veteran status, or disability, except where it is a bona fide occupational qualification. We encourage African Americans, women, Hispanics, and other minorities who meet the minimum qualifications to apply.
The following information is only a general description of the recruitment and hiring process and is not all-inclusive. Please note that any and/or all of the components of this process may be changed by the City of Danbury with or without notice. Additionally, the City of Danbury reserves the right to modify the order sequence of testing as may be appropriate.
Statement of Duties: The Finance Department Account Clerk II is responsible for assisting in reviewing, recording, and processing payroll, accounts payable, and/or accounts receivable for the City of Danbury. Employee is required to perform all similar or related duties.
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
1. Receive, review and adjust payroll time sheets, conduct research and resolve discrepancies as needed.
2. Prepare and record checks for payments.
3. Create payment groups and accounts for vendor expenditures.
4. Transmit daily A/P issuance file to Bank.
5. Prepare payments for mailing.
6. Void A/P vouchers and/or payments and prepare void summary report.
7. Record vouchers and payments in cash books.
8. Post voucher batches and journal entries.
9. Run Board of Education payroll and process Board of Education invoices for payment.
10. May be required to provide back up to Payroll Coordinator during absences.
1. Prepare invoices for payments to vendors, utility companies, grant payments, Worker’s Compensation, and other entities.
2. Receive, record, and process invoices, purchase requisitions, and receiver’s copy; verify information for accuracy and appropriateness.
3. Enter purchase order, account, and vendor information into automated accounting program for each transaction.
4. Approve batch, print cover sheets, and forward payment requests for printing of checks.
5. Research and resolve vendor and payment issues, serves as contact person for inquiries and requests from vendors.
6. Organize and record all financial transactions and amendments.
7. Checks packing slips against invoices, bid prices, and discounts.
8. Prepare and audit related expense reports and spreadsheets; disseminate financial reports as required.
9. Prepare for and execute end-of-fiscal-year accounts payable transition.
Recommended Minimum Qualifications:
Education and Experience: Must have a High School Diploma, or equivalent, plus additional training equivalent to one to two-years of college (e.g. Associates’ Degree) and three to five (3-5) years of experience in municipal accounting; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job in the sole determination of the City.
Special Requirements: Bilingual capability is preferred. (Spanish).
Knowledge, Abilities and Skills Required:
Knowledge: Working knowledge of municipal payroll and accounting practices and procedures; knowledge of the Internet, Office software and other implemented programs.
Knowledge of rules and regulations governing the payment of state and/or federal payroll taxes.
Abilities: Ability to communicate clearly both orally and in writing, and to plan and prioritize tasks. Ability to access the internet to obtain information in support of department operations.
Skills: Skill in paying careful attention to detail, mathematics, reconciling accounts, and performing duties in timely manner. Proficient computer keyboarding, written and oral communication skills.
If you do not meet the above minimum requirements your application will not be accepted by the Civil Service Commission.
PLEASE NOTE: Be sure to complete the application in its entirety by including your specific skills and responsibilities under each position that you have held. Should you not specifically indicate that you have the skills required as defined above, the Civil Service Commission will not accept your application.
2. Application Submission:
Applications are available at the Human Resources Dept., 155 Deer Hill Ave., Danbury, CT 06810 or at [email protected] Qualified applicants must submit a completed original application with three copies to Human Resources no later than 6:00 pm, Monday, December 9, 2019 EEO/M/F/D/V
The application must be completed in its entirety. Omissions, false, misleading or inaccurate information will result in rejection of the application.
It is recommended that applicants do not wait until the last day to submit the application. Applications should be completed as soon as possible after publication of the announcement for examination.
Please contact the Human Resources/Civil Service Department at (203) 797-4598 or [email protected] if you need assistance or if you have any general questions.
3. Application Review
The Civil Service Commission is responsible for reviewing the applications to determine if they are complete and meet the minimum requirements for the position. The Commission will review all the applications for the position during their monthly meeting following the closing date of the position.
If an application is accepted by the Civil Service Commission, then the applicant will be notified in writing and will be informed of the next step in the process. If the Commission does not accept an application, the applicant will also be notified in writing.
Once an application is accepted by the Civil Service Commission, the applicant will be notified in writing of the next steps in the testing process. Each test phase named below is listed in the order in which they occur. Each test phase must be passed in order to continue to the next level of the selection process.
It is the applicant’s responsibility to adhere to the City’s testing schedule. Unless otherwise stated, there will be no make-up examinations or alternative examination dates.
If an applicant fails the test phase listed below, the applicant will be immediately eliminated from consideration for this hiring process.
The Written Examination (100% of the final score)
Test Date: To Be Determined
Location: To Be Determined
(Unless otherwise notified, applicants are not permitted to bring and/or use calculators, electronic devices, books or other reference materials during the examinations).
Reasonable Accommodations in the testing process:
All requests for reasonable accommodations in the testing process along with medical documentation establishing the need for the accommodation must be submitted to the City of Danbury Human Resources Department no later than the closing date of applications.
5. The Eligibility List
A passing average score of “70%” on the above test will place an applicant on the Account Clerk II Eligibility List in rank order. The rank on this list is established according to the score on the written exam plus any additional applicable residency and/or veterans points awarded. The resulting list is then certified by the Civil Service Commission and will be used to fill vacancies as they occur, as per Civil Service Rules. If the list is not exhausted, it remains in effect for one year. However, the Commission can decide to extend an eligibility list for one additional year.
Participation in the testing and recruitment process and/or placement on an eligibility list does not guarantee a continuance in the remainder of the hiring process nor does it imply or constitute an offer of employment.
6. Additional Testing Requirements
Once the eligibility list is certified, depending on the number of vacancies, candidates with the highest ranking on the list will be interviewed by a panel of City Officials. As future positions become available, applicants are interviewed from this list based on their ranking for as long as the list is active.
Those candidates selected through the panel interview will continue in the selection process by participating in an additional series of testing which may include but is not limited to background checks, drug screens, medical physical, etc. Once again, each test phase must be passed in order to continue to the next level of the testing process. If any one of the test phases is not passed, the candidate will be immediately eliminated from consideration for this hiring process and subsequently removed from the eligibility list.Application