Town Clerk

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FAQ

You may obtain a copy of a birth, marriage, or death certificate at the Town Clerk’s Office. You must bring your valid government-issued photo ID (i.e. Driver’s License or Passport).

These certificates may also be requested by mail. Please download and fill out a birth certificate application, marriage license application, or death certificate application. Please make sure to mail the completed request with the following requirements:  Check or money order made payable to the City of Danbury. Include a photocopy of your valid government issued photo ID (i.e. Driver’s License or Passport). 

Mail application and a self-addressed stamped envelope to:

City of Danbury
Attn: Town Clerks Office
155 Deer Hill Ave.
Danbury, CT 06810

Requirements to obtain a license in Connecticut
A marriage license is required by the Marriage Laws of the State of Connecticut. You must apply in the Town where the ceremony will be performed. No appointment is necessary to apply for a marriage license.

· The marriage license worksheet may be completed in the Town Clerk’s Office or on-line on the City of Danbury website under Town Clerk. However, both parties must appear in person together to complete the marriage license application.
· You must bring a valid government-issued photo ID (i.e. Driver’s License or Passport)
· The license will only be valid for 65 days from the date the license is issued. NO EXCEPTION IS ALLOWED. If the license is not used in this time period, you MUST begin the process over and reapply. You can only apply in the town were the marriage is taking place.

Age Requirements
Applicants 18 years of age or over do not require parental consent to marry in Connecticut.

Under 18 years of age
If either partner is under 18 years of age, they must have the written consent of their parent or guardian. The parent must present identification, and a birth certificate must be presented by the persons less than 18 years of age.

Under 16 years of age
The Judge of Probate Court must endorse with written consent on the license.

Exact Name
A full Legal name is required, using your legal name at the time of the application. No abbreviations, nicknames or initials. The information for the marriage license should appear as it does on your birth certificate, unless you changed your name legally in a previous marriage then that is your legal name unless your divorce decree reverses it or you had a court ordered name change.

Fees
The fee for a marriage license is $30.00.
After the ceremony is performed, the officiator will return the license to our office. Once we have received the license, you will be able to obtain a certified copy of your marriage certificate. The fee for a certified copy is $20.00 per copy.

Civil Ceremony
For couples choosing to have a Justice of the Peace perform their ceremony, you may contact a Justice of the Peace from the list provided to make arrangements. The Town Clerk does not perform marriage ceremonies.

Connecticut Residents Marrying in Another State
Not all States have the same requirements. Contact the state in which the marriage ceremony is being performed.

Regardless of where you were married, the court district for the area where you residing at the time of your divorce will have those papers.

$53 first page, $5 for each additional page
$2 each property transfer reportable to the state
$10 Maps of two parcels or less
$20 Maps more than two parcels
Payment must be made by cash or check

All documents where MERS is the grantor or grantee are $159.00 for the first page and $5.00 for each additional page, except when MERS is the grantor on an Assignment or Release, the fee is a flat fee of $159.00, (no subsequent $5 additional page fee)

Copies
$1 per page for copies of documents
$3 map copy
$2 per document certified copies
$20 hand-held scanner usage
Payment must be made by cash or check

State Conveyance Tax
Residential dwelling or property and unimproved land that is less than $800,000
Consideration x .0075 = tax amount
Portion of residential dwelling or property and unimproved land that exceed $800,000
Consideration x .0125 = tax amount
Checks made payable to Commissioner of Revenue Services

Local Conveyance Tax
Consideration x .0025 = tax amount
Checks made payable to City of Danbury

OP-236 Connecticut Real Estate Conveyance Tax Return

You may obtain a copy of a Land Record at the Town Clerk’s Office -- $1 per page, available in office ONLY.

You may obtain a hunting and fishing license in person at the Town Clerk's Office or through the CT DEEP.

Pursuant to Connecticut General Statute 22-338, all dogs six months of age and over are required to be licensed in the month of June. The fee for licensing shall be $8.00 for spayed/neuters dogs and $19.00 for male/female dogs.
If licensing for the first time, it will be necessary to provide: name, address, phone number, name of dog, breed, age, and color. You are also required to provide proof of current rabies vaccination and proof of neutering/spaying from your veterinarian when licensing your dog(s). If a renewal, you will need current documentation of your dog’s rabies vaccination. If no documentation on file that your dog has been spayed or neutered you will be charged the additional fee.
Annual licenses must be obtained during the period of June 1, 2017, through June 30, 2017. After this date, you will be penalized $1.00 per month for each month you fail to license your dog(s).
If renewing by mail, make checks payable to the City of Danbury, enclose a stamped, self-addressed envelope, and provide copies of current rabies vaccination.

Mail to:

Town Clerk’s Office
City of Danbury
155 Deer Hill Ave
Danbury, CT 06810

You may obtain or terminate a trade name certificate at the Town Clerk's Office. It is $5 to file. Fill out an application here.
Trade Name Termination

About Us

The Town Clerk’s Office serves as Danbury’s keeper of the records for all documents that pertain to the City of Danbury and its residents.  The Connecticut General Statutes defines the duties and function of the Town Clerk who is an elected official responsible for the preservation and safekeeping of the town’s records and documents as well as the official keeper of the City Seal.  All land records, deeds, mortgages, liens, assignments, survey maps are indexed, scanned and safeguarded on site in our vault.  Back-ups are maintained off site. Currently, there are 2,592 Land Record books, each holding 1,200 pages and 13,400 maps housed in the vault.  Indexes are available through the City website.

In addition, the Town Clerk and Assistant Town Clerks administer the oath of office to Notary Publics.  Town Clerk staff, in their capacity as registered Notary Publics, provides notary services as permitted by Connecticut State Law.  Our Office accepts Workmen’s Compensation claims for municipal employees and issues Trade Name Certificates along with One Day Parade, and Vendor and Peddler permits.  Liquor permits must be filed by the permitted with the Town Clerk annually.  Veteran Discharges are recorded and maintained in our vault. Annual hunting and fishing licenses and reservoir permits are issued through our office.

All dogs six months of age or over are required to be licensed annually during the month of June per State Statute by the Town Clerk’s office.  A notice must be posted annually and renewal notices are mailed to current dog owners.

The Town Clerk plays an important function during the Municipal, State and Federal elections, primaries, and referendums under the guidance of the Secretary of State.  It is our responsibility to submit various filings to the Secretary of State including the registration of local candidate and political campaign committees.  All candidate committees for those candidates running for municipal office must file disclosure statements with the Town Clerk.  The Town Clerk is responsible for the printing, proofing, and filing of all ballots. In addition, the Town Clerk is charged with the critical task of administering the absentee voting process. The Town Clerk issues the City’s final election results and retains them for permanent records.

Annual meeting schedules, agenda/notice of meetings and minutes for the City’s Authorities, Boards, Commissions and Task Forces are maintained in our vault according to state statutes.

Official notices and agendas of meetings are posted in our office for public inspection.

The Town Clerk serves as the City’s Registrar of Vital Statistics.  All birth certificates, marriage licenses and certificates, death certificates, burial and cremation permits and sexton reports are issued, indexed, filed and maintained in our vault according to state regulations.  In addition, corrections and amendments to the vital records are handled through our office.

Names of endorsed Justices of the Peace are certified by the Town Clerk who administers their official oath of office.  The Town Clerk notifies the Secretary of State of JP appointments and advises SOTS of any vacancies which may occur.  The Town Clerk maintains a listing of qualified Justices of the Peace.

Considered one of the busiest Town Clerk Offices in the State, under my direction Assistant Town Clerks Lisa Todman and Jeffrey Dunkerton; Assistant Registrar of Vital Records, Crystal O’Brien; and clerk, Jennifer Dorin provide guidance and assistance to our residents, attorneys, title searchers, local businesses and state agencies.

Our Accomplishments

Through the utilization of the Historic Document Reserve Fund and Historic Document Preservation Grant Program, we made significant progress in preserving, maintaining and accessing our most valuable records both past and present while planning for the future.

  • Our storage in the vault was expanded with the replacing of old shelving to more efficiently utilize our current space to accommodate the additional volumes required for the preservation of old and new land records. We added new shelving so that the 115 volumes stored in the Probate Vault could be moved to the Town Clerk vault.
  • Our Backfile Project was completed with the scanning of our final 250 books or 148,162 pages dating back to 1777 from 1950 making all images accessible electronically in-house.
  • We completed the consolidation, preservation, and storage of all Town Clerk maps. New map shelving was added. With assistance from our Engineering Dept., we were able to create a map index.  All maps are now viewable and searchable through e-search.
  • The listing of Authorities, Commissions and Boards was updated along with the records of their annual meeting schedules, agenda/notice of meetings and minutes of meetings.
  • We improved the workable space for those we serve by adding two standup computer workstations in our office and new tables in the vault.

During the course of the year, we recorded 18,853 land record documents and 664 maps.  We licensed 2,206 dogs and issued 356 sporting licenses.  Vital records processed: 2,244 birth certificates, 721 marriage licenses, and 1,223 death certificates issuing 15,439 certified copies.  During November’s Presidential election, 2,049 absentee ballots were issued.

We are pleased with the progress we have made in enhancing the functionality of our office, making it a more user-friendly and efficient environment.