||Charles J. Volpe Jr., CPPO, CPPB
|155 Deer Hill Avenue
Danbury, CT 06810
The Purchasing Department is responsible for the procurement of all goods and services required by City departments and agencies, with the exception of the Board of Education. The department also maintains a fixed asset inventory of all City owned buildings, land equipment and infrastructure, consistent with an established dollar threshold. The department staff consists of a Purchasing Agent, an Assistant Purchasing Agent, and two Purchasing Clerks. The department staff works hard, within the framework established by the City’s Code of Ordinances, to obtain the best value for each tax dollar spent.
The sluggish economic climate continues to impact the workload in the Purchasing Dept. For the third year in a row, the total number of purchase orders issued will number approximately 3,000, which is off 40% from the historical average of 5,000. A strict spending freeze, which was instituted three years ago, remained if effect.
The Purchasing Dept. issued and administered sixty sealed bids during the fiscal year, which is about an average number. The sluggish economy has actually had a positive effect on the bidding process, as participation has been excellent, which in turn has yielded very favorable bid results. Some of the more notable projects bid this past year were as follows: Head Start Building, Danbury High School Window & Door Replacement, Alternative Center Roof Replacement, Citywide Document Management System, and Technology Infrastructure Upgrade. The City’s website (www.Danbury-CT.gov) and e-mail notification system continues to be very popular with vendors and other interested parties - 2,300 people have registered on the website to date.
Going forward, the Purchasing Dept. is preparing for the upgrade of the City’s enterprise resource planning (ERP) financial software system, which is scheduled to be completed in the upcoming fiscal year. The new system will make on-line requisitioning available to all user departments, which will aid in the overall efficiency of the operation.
The Purchasing Dept. continues to monitor cooperative government purchasing opportunities, and will participate whenever it is deemed to be in the best interest of the City of Danbury to do so.